Camera and Mobile Phone policy

Acceptable Use of Mobile Phones & Camera Policy

 It is our intention to provide an environment in which children, parents and staff are safe from images being recorded and inappropriately used.

 Mobile Phones

Ladybird Pre-school allows staff to bring in personal mobile telephones for their own use.

Users bringing personal mobile telephones into Ladybird Pre-school must ensure there is no inappropriate or illegal content on the device.

All staff/students must ensure that their mobile telephones are left inside their bag throughout contact time with children. Staff bags should be placed in the cupboard/office unless requested by the Principal to move them to another appropriate location.

Mobile phone calls may only be taken during staff breaks or in staff members’ own time. If staff have a personal emergency they are free to use the setting’s phone or make a personal call from their mobile in the office.

If a member of staff is waiting for an emergency personal call then their phone may be left with the Office Secretary who with permission will answer and then notify the member of staff.

Staff will need to ensure that the Office has up to date contact information and that staff make their families, children’s schools etc, aware of emergency work telephone numbers. This is the responsibility of the individual staff member.



All parent helpers will be requested to place their bag containing their phone in the office and asked to take or receive any calls in the office area.

It is the responsibility of all members of staff to be vigilant and report any concerns to the Principal/Deputy Principal/Assistant Deputies.

Concerns will be taken seriously, logged and investigated appropriately in line with our safe guarding policy.

Visitors /Workmen

Mobile phones are to be left in the office. If it is necessary for visitors/workmen to have their mobile phones to implement their role effectively then they are to be supervised at all times.


Photographs are taken for the purpose of recording a child or group of children participating in activities or celebrating their achievements and are an effective form or recording their progression in the Early Years Foundation Stage. They may also be used on our website and/or by the local press with permission from the parents.

However, it is essential that photographs are taken and stored appropriately to safeguard the children in our care.

Only the designated Ladybird Pre-school cameras are to be used to take any photos within the setting or on outings.



Images taken on this camera must be deemed suitable without putting the child/children in any compromising positions that could cause embarrassment or distress.

All staff are responsible for the location of the cameras (3); one of which should be placed within the filing cabinet of each room at the end of the day.

Images taken and stored on the camera must be downloaded on site as soon as possible, ideally once a week by Gary who is the designated member of staff then deleted.

Under no circumstances must cameras of any kind be taken into the toilet area without prior consultation with the Principal.

If photographs need to be taken in the toilet area i.e. photographs of the children washing their hands, then the Principal must be asked first and staff to be supervised whilst carrying out this kind of activity. At all times the camera must be placed in a prominent place where it can be seen.


Photographs maybe taken during productions/outings if permission has been granted by the Principal as occasionally there are restrictions for safety reasons. If permission is granted then photographs are only for parental/carers personal use and must not be placed on any social network sites.

Failure to adhere to the contents of this policy will lead to disciplinary/safe guarding  procedures being followed.